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Selecting a business & accounting system: BASDA
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This paper has been primarily designed for the medium to large organisation involved in the selection of a business &
accounting system. The procedures outlined here could be used in a less complex manner for smaller organisations
where applicable. The document has been designed to provide a fast-track approach to selecting a business &
accounting system in a reliable and proven manner.
A working party was set up between BASDA, the Business Application Software Developers’ Association, external
consultancies and user organisations. The techniques outlined in this paper are not new and in some cases have been
used for many years. They are therefore proven and well-established.
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Guide to project planning
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The project plan is the backbone of all project management. It defines what is to be done, how it is to be done and
when it is to be done. The project plan identifies responsibilities for providing the specific products that will ultimately
deliver real business benefit.
A poorly planned project may be delivered late and cause frustration to everybody involved. Needless to say, a poorly
managed project will probably be more expensive to deliver than a well-planned one.
1. Project plan overview.
A detailed project plan will add gravitas and credibility to all decisions made during the life of the project.
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Guide to investment appraisal
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Many businesses have numerous project requests which need to be prioritised and assessed, and every business
wants to quantify the financial benefits of a project before proceeding.
There are a number of ways of evaluating projects and this document outlines the most common methods – using
capital and ongoing project costs and comparing them with projected business benefits.
As with any model, the results are only as good as the quality of data provided in the first place. It is important that all
project costs (internal as well as external) are captured and that the business benefit numbers are supported by the
associated managers.
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Business requirements document
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This is a key document for the whole project. It defines the most important measure against which everything else must
be benchmarked – business value.
The Business Requirements Document defines the business need and the commercial opportunity. Before considering
technology or other solutions, it is essential that business managers are clear about the business outcome they want to
achieve and why.
The problem or opportunity should be described in business terms and should be clear enough to enable someone with
no previous knowledge of the business to understand the context of the requirement.
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Business systems project framework
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This template provides a graphical view of every action in an IT project – the key deliverables, who should run each project element and who should sign every element off.
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